Operations Coordinator – Executive Projects
Operations
K sh 70,000 – 120,000 gross / month
Openings: 1 Location: Nairobi – Karen (Ngong Rd / Karen Rd) Overview: This is the kind of role where no two days look the same, and that’s the fun of it. As the Operations Coordinator, you’ll be the person who makes sure the group’s events and hospitality projects actually happen on time, on budget, and with flair. From sourcing tents and florists to tracking LPOs and ensuring the Finance team gets clean packs, you’ll be the quiet force turning plans into experiences. Your spreadsheets will tell one story; your site visits another. You’ll shift from updating budgets in the morning to overseeing deliveries in the afternoon, sometimes with mud on your shoes, sometimes with a vendor call in your ear. The team’s success depends on your ability to balance both worlds: detail and delivery. Expect to work closely with the COO and a variety of partners, from suppliers to setup crews. You’ll refine checklists, chase permits, and ensure every project report shines with clarity and photos that capture results. It’s hands-on, people-driven work that rewards good judgment and follow-through. If you love seeing things come together and you’re happiest when plans move from Excel rows to real-world results, this role could be your next big win. Key Responsibilities: - Build project plans and budgets; track actions and timelines. - Source vendors; process LPOs; ensure deliveries and quality. - Coordinate set-ups/tear-downs; manage checklists and permits. - Reconcile invoices; close GRNs and payment packs with Finance. - Prepare project reports with photos and metrics. Education & Experience: - Diploma/BCom in Business/PPM/Procurement. - 1–3 years coordination/admin in ops/events/hospitality. Skills & Tools: - Excel/Sheets, procurement basics, vendor comms, on-site coordination. KPIs: - On-time delivery, budget variance, vendor SLA, and internal CSAT. Compensation (Kenya): KES 70,000–120,000 + project bonuses. Figures are estimates shared by our clients and vary with your experience, interview performance, certifications, and company pay bands. Benefits: - Medical, meals during events, and local travel stipend. Growth Path (hierarchy/expected promotions): - Senior Coordinator → Operations Project Lead → Operations Manager. This is the ideal hierarchy inside the client’s company and thus the expected growth cycle for this position.