Executive Assistant to CEO

Administrative Jobs

K sh 180,000 – 300,000 gross / month

Openings: 1 Location: Nairobi – Westlands (Greenway Rd) Overview: This is not your average EA role; it’s the heartbeat of a fast-scaling tech-enabled retail group where decisions move quickly, and every detail counts. You’ll work directly with the CEO, managing time, information, and priorities across e-commerce, distribution, and retail operations. From high-level strategy sessions to hands-on coordination, you’ll make sure the right conversations happen and the follow-through actually sticks. Your days will blend classic executive support with project coordination. You’ll manage complex calendars, travel, and investor meetings while also tracking key projects, preparing decks, and keeping leadership reviews crisp and outcome-focused. Expect a front-row seat to commercial decisions and confidential people matters. Discretion, polish, and stamina are essential. You’ll be trusted to write and review board memos, briefings, and investor updates, often turning raw notes into clean, executive-ready communications. Behind the scenes, you’ll refine processes, keep the CEO’s world organized, and ensure meetings start on time and end with actions. When VIPs visit, your coordination with Security, Facilities, and IT ensures everything runs flawlessly. If you thrive in high-trust, fast-paced environments where judgment, precision, and anticipation define success, this role gives you a rare chance to operate at the center of strategy and execution. Key Responsibilities: - Manage complex calendars, travel, visas, and briefing packs. - Prepare meeting agendas, capture actions, and chase owners to closure. - Draft emails, board memos, and investor updates; proof for tone/accuracy. - Coordinate leadership rhythms (WBR/MBR/QBR) and decks. - Track strategic projects; maintain RAID (risks/actions/issues/decisions) logs. - Gate incoming requests; triage with judgment; escalate only what matters. - Handle expense reports, vendor LPOs, and confidentiality agreements. - Host VIP visitors; align Security/Facilities/IT for flawless meetings. - Maintain a light CRM for key partners and policy renewals. - Uphold information security and records protocols. Education & Experience: - Degree/Diploma in Business/Communication; 4–6 years EA/PA to C-level. - Board/Investor exposure is a strong advantage. Skills & Tools: - Top-tier written comms, Google/Microsoft Suite, project boards (Asana/Jira), discretion. KPIs: - Action closure rate, meeting effectiveness scores, calendar conflicts avoided, and on-time deliverables. Compensation (Kenya): KES 180,000–300,000 base + annual performance bonus (up to 15%) + phone/data allowance. Figures are estimates shared by our clients and vary with your experience, interview performance, certifications, and company pay bands. Benefits: - Medical (inpatient 1.0–1.5M, outpatient 100–200k) + dental/optical, life cover (2× salary), pension (5–7%), 24–26 leave days, flexible WFH days, training budget, wellness stipend. Growth Path (hierarchy/expected promotions): - Senior EA → Chief of Staff → Operations/Projects Manager. This is the ideal hierarchy inside the client’s company and thus the expected growth cycle for this position.