Administrative Assistant (Departmental) [5 positions]

Administrative Jobs

K sh 55,000 – 90,000 gross / month

Openings: 5 positions Location: Nairobi – Parklands (Wambugu Rd) Overview: Our client is hunting for five Administrative Assistants who can make chaos look choreographed. Parklands-based and team-divided (Sales, Finance, HR, Ops, and Marketing), you’ll be the unsung hero who keeps calendars tight, papers filed, and people exactly where they need to be. Think of yourself as the team’s internal GPS rerouting when things go off track, calmly and efficiently. The workday moves fast. One minute you’re formatting minutes, the next you’re booking a meeting, reconciling petty cash, and reminding someone that “tomorrow” was actually today. You’ll need the reflexes of a juggler, the eye of an editor, and the patience of a saint, all while keeping your folders color-coded and your emails typo-free. You’ll be everyone’s go-to for the little details that make big things happen: LPOs, GRNs, expense sheets, shared drives, the lot. Clear communication and a tidy digital trail are your trademarks. And yes, people will start sentences with “Can you quickly…” but they’ll end them with “Thanks, that saved us.” If you like things running just so, get a quiet thrill from ticking off to-dos, and can stay cool in a crossfire of “urgent” requests, this gig’s built for you. Five seats are open, and the right mix of precision and personality could make one of them yours. Key Responsibilities: - Draft letters, minutes, and simple reports; proof and format. - Manage calendars, room bookings, and small events. - Prepare LPOs/GRNs; track deliveries; file invoices and receipts. - Support expense claims and petty cash reconciliations. - Organize shared drives; maintain orderly folders and naming rules. - Handle simple vendor and customer calls; route to owners. - Keep team trackers up to date; chase actions politely. Education & Experience: - Diploma/Degree in Business/Admin; 1–3 years admin support. Skills & Tools: - MS/Google Suite, basic ERP familiarity, attention to detail, service mindset. KPIs: - Document accuracy; SLA to close admin tickets; calendar conflicts avoided. Compensation (Kenya): KES 55,000–90,000 + quarterly performance bonus. Figures are estimates shared by our clients and vary with your experience, interview performance, certifications, and company pay bands. Benefits: - Medical, phone/data, 21–23 leave days, learning stipend. Growth Path: - Senior Admin Assistant → Team Coordinator → Office/Project Administrator. Ideal hierarchy and expected promotion cycle.