Document Controller (Quality & Admin)

Administrative Jobs

K sh 90,000 – 150,000 gross / month

Openings: 1 Location: Nairobi – Ruaraka (Baba Dogo Rd) Overview: This Document Controller role in Ruaraka is for someone who thrives on order. Our client, a manufacturing group on the road to ISO certification, needs a steady hand to manage SOPs, forms, and records that must stay versioned, traceable, and audit-ready. The job isn’t just about filing; it’s about building confidence that every document tells the same story, every time. You’ll be the gatekeeper of controlled documentation, ensuring updates move smoothly from draft to approval to release. Each form you log, each revision you track, keeps the business compliant and auditors satisfied. When someone says, “Do we have the latest version?” you’ll already have the answer. Expect to work closely with QA and department heads, training teams on documentation discipline, and catching inconsistencies before they grow. You’ll also prep audit packs, manage access rights, and maintain backups so nothing gets lost in the shuffle. It’s a meticulous role that rewards structure and reliability. If you enjoy clarity, precision, and the calm that comes from a well-labeled system, this is your kind of control. Key Responsibilities: - Maintain document registers; control versions and distribution lists. - Coordinate drafting, review, approval, and issuance workflows. - Train teams on forms/SOP use; manage change requests. - Audit records for completeness, legibility, and retention periods. - Prepare audit packs; close findings with owners. - Back up digital repositories; enforce access rules. Education & Experience; - Diploma/Degree in QA/Business/Admin; 3–5 years in controlled docs/ISO. Skills & Tools; - SharePoint/Doc control systems, Excel, meticulous documentation. KPIs: - On-time revisions, audit findings closed, retrieval time, and training completion. Compensation (Kenya): KES 90,000–150,000 + quality bonus. Figures are estimates shared by our clients and vary with your experience, interview performance, certifications, and company pay bands. Benefits: Medical, PPE, training on ISO, 22 leave days. Growth Path Senior Document Controller → Quality Systems Officer → QA/Compliance Lead. Ideal hierarchy and expected promotion cycle.