Travel & Events Administrator

Administrative Jobs

K sh 90,000 – 160,000 gross / month

Openings: 1 Location: Nairobi – Runda (Woodvale Dr) Overview You know that one person everyone trusts to make travel look effortless and events feel seamless? That’s who this NGO in Runda is looking for. As their Travel & Events Administrator, you’ll be the calm conductor behind every flight booked, every visa stamped, and every workshop that starts on time, name tags, catering, and all. You’ll handle it all with a sharp eye for policy, price, and polish, juggling vendor quotes, per diems, and reconciliation packs without missing a beat. When you’re not hunting down the best flight route, you’ll be curating donor forums and regional meetings that run like clockwork and look like something out of a logistics playbook done right. It’s equal parts travel wizardry and event finesse, perfect for someone who loves order but still enjoys a little chaos (the good kind). If spreadsheets, guest lists, and smooth itineraries are your comfort zone, you’ll fit in beautifully here. Key Responsibilities: - Source flights, hotels, visas, and transfers per policy. - Negotiate rates; maintain preferred vendor lists; track SLAs. - Prepare travel authorizations, per diems, and reconciliation packs. - Plan events (venues, catering, AV, collateral, seating, guest comms). - Keep attendance lists, meal preferences, and accessibility needs. - Close events with feedback forms, budgets, and photo logs. Education & Experience: - Diploma/Degree in Business/Events/Travel; 2–4 years relevant. Skills & Tools: - Travel booking tools, spreadsheets, event checklists, vendor comms. KPIs: - On-budget trips/events; traveller/event NPS; policy compliance; reconciliation timeliness. Compensation (Kenya): KES 90,000–160,000 + event bonuses. Figures are estimates shared by our clients and vary with your experience, interview performance, certifications, and company pay bands. Benefits: - Medical, per diems, phone/data, 22 leave days. Growth Path: - Senior Travel & Events Admin → Events Manager → Admin Services Lead. Ideal hierarchy and expected promotion cycle.