Procurement & Admin Support

Administrative Jobs

K sh 60,000 – 100,000 gross / month

Openings: 1 Location: Nairobi – Ngara (Murang’a Rd) Overview: If colour-coded folders and perfectly matched paperwork make your heart sing, this role will feel like home. The firm is looking for a Procurement & Admin Support Officer in Ngara to keep the gears turning smoothly, RFQs, LPOs, deliveries, and payment files all in flawless order. You’ll be the precision engine behind the buyers: drafting comparative tabs, chasing deliveries, and ensuring every GRN and invoice aligns like clockwork. Finance loves clean files, and you’ll make sure they get them every time. It’s the kind of role that rewards diligence and calm under pressure. You’re not just moving documents; you’re keeping the procurement heartbeat steady and the audit trail spotless, the unsung hero of smooth operations. Key Responsibilities: - Prepare RFQs, capture supplier quotes, and draft comparative tabs. - Raise LPOs; update trackers; share status with requestors. - Collect delivery notes, invoices, and GRNs; file by PO. - Maintain supplier KYC/Compliance folders. - Schedule deliveries and returns; escalate delays. - Support audits with neat, complete files. Education & Experience: - Diploma in Purchasing & Supplies/Business; 1–3 years admin/procurement. Skills & Tools: - ERP/Odoo/SAP basics, Excel, email disciplineand , documentation rigor. KPIs: - PR-to-PO cycle time; file completeness; on-time delivery; audit errors. Compensation (Kenya): KES 60,000–100,000 + accuracy bonus. Figures are estimates shared by our clients and vary with your experience, interview performance, certifications, and company pay bands. Benefits: - Medical, lunch stipend, 21–23 leave days. Growth Path: - Procurement Admin → Junior Buyer → Buyer/Category Assistant. Ideal hierarchy and expected promotion cycle.