Executive Secretary (Board Liaison)

Administrative Jobs

K sh 160,000 – 280,000 gross / month

Openings: 1 Location: Nairobi – Karen (Karen Rd) Overview: Boardroom precision meets everyday diplomacy. Our client, a diversified family group spanning hospitality, real estate, and agribusiness, is looking for an Executive Secretary to keep governance running like clockwork. You’ll handle board calendars, draft minutes and resolutions, and ensure statutory filings never miss a beat. Think of yourself as the invisible backbone of the board: circulating packs on time, tracking actions, onboarding new directors, and liaising with auditors and legal counsel. Every detail matters, from flawless grammar to airtight confidentiality; your work keeps the group compliant and confident. The role demands both tact and technical skill. You’ll navigate board portals, SharePoint, and governance requirements with ease, spotting gaps before they become issues. If minute-taking is your superpower and governance is your language, this is your stage. In return, you’ll gain exposure to multi-sector governance, professional development in company secretariat best practices, and a clear path from Senior Executive Secretary → Governance Officer → Board Admin Lead. Excellence here is visible, measurable, and deeply valued. Key Responsibilities: - Plan board/committee calendars; circulate notices and packs on time. - Draft minutes, resolutions, and action trackers; secure approvals. - Maintain statutory registers and filings with regulators. - Coordinate director onboarding, evaluations, and training. - Manage confidentiality, access, and document retention policies. - Liaise with auditors, legal counsel, and company secretaries. Education & Experience: - Degree in Business/Law/PPM; ICSA or governance training a plus. - 4–6 years board/EXCO admin experience. Skills & Tools: - Minute-taking, legal awareness, SharePoint/board portals, flawless grammar. KPIs: - On-time packs; accuracy of minutes/resolutions; filing compliance; audit outcomes. Compensation (Kenya): KES 160,000–280,000 + annual bonus. Figures are estimates shared by our clients and vary with your experience, interview performance, certifications, and company pay bands. Benefits: - Medical, pension, phone/data, 23–25 leave days, CPD budget. Growth Path: - Senior Executive Secretary → Governance Officer → Company Secretariat/Board Admin Lead. Ideal hierarchy and expected promotion cycle.