Clearing & Documentation Assistant (Entry)

Logistics & Supply Chain

K sh 55,000 – 70,000 gross / month

Openings: 1 Location: Nairobi – Airport North Rd (JKIA cargo belt) Overview: Customs clearance waits for no one, and every missing page or incomplete document can hold up cargo and frustrate clients. As a Clearing & Documentation Assistant, you’ll assemble import and export files that pass scrutiny the first time, handling airway bills, permits, and tariffs with precision. Accuracy and discipline are non-negotiable. Our client is looking for someone meticulous, confident, and proactive. You’ll coordinate closely with runners and airline desks, chase approvals, and ensure that all documentation is complete and organized, keeping cargo moving without unnecessary delays. Daily tasks include compiling clearance files, printing and scanning AWBs, following up on permits, maintaining trackers, and retrieving proofs of delivery. Each task contributes directly to smooth operations and timely customs processing. Over time, you’ll develop a deep understanding of clearance workflows, airport cargo timing, and document control best practices. For someone detail-oriented and quick on their feet, this role provides a solid foundation for growth into Docs Officer and eventually Clearing Officer positions. Key Responsibilities: - Compile clearance files; print/scan AWBs. - Follow up permits; keep trackers. - Hand files to runners; retrieve PODs. Education & Experience: - Diploma in Logistics/Business; 0–1 year. Skills: - Document control, speed, accuracy. KPIs: - File completeness; turnaround; zero missing pages. Compensation (Kenya): - Base: KES 55,000–70,000. - Airport timing premium: +10% for night/early-morning flight windows. - Accuracy stipend: KES 1,500/month for zero NCRs on files. Estimates from clients; offers vary with the ability to cover odd flight schedules and demonstrated accuracy during the trial file build. Benefits: - Medical, airport meal allowance, PPE. Growth Path: - Docs Assistant → Docs Officer → Clearing Officer.