Legal Clerk & Filing Assistant (Law Firm) [Openings: 2]

Legal & Compliance

K sh 52,000 – 70,000 gross / month

Openings: 2 Location: Nairobi – Milimani Law Courts / Upper Hill legal belt Overview: Precision is everything in litigation, and you’ll be the quiet engine that keeps cases moving. From assembling court bundles to tracking statutory deadlines, your work ensures attorneys never miss a stamp, date, or filing window. Court mornings are early and brisk; afternoons are for methodical updates, cross-checking exhibits, and preparing for the next day. You’ll become fluent in the rhythm of the registry filing pleadings, securing receipts, and alerting fee earners to cause list changes. Senior clerks share tips that shave hours off repetitive tasks, and your attention to detail quickly builds trust with the team. Service of documents is another crucial layer. You’ll coordinate with process servers, obtain acknowledgements, and maintain both physical and digital proof of every step, so nothing slips through. Every page you handle, bind, and cross-check directly contributes to successful litigation outcomes. Professionalism matters as much as speed. Polite interactions with court staff, orderly files, and neat documentation set you apart and make each day run smoother. Your tickler systems and organized records become a silent backbone for attorneys, keeping deadlines on track without frantic reminders. By mastering bundles, filings, and cause lists efficiently, you’ll ensure the practice runs like clockwork. Your early-career diligence translates into visible impact: cases progress on schedule, clients stay satisfied, and your reliability earns fast trust and responsibility within the team. Key Responsibilities - Assemble court bundles: paginate, index, bind, and cross-check exhibits. - File pleadings at registries; secure correct stamps, receipts, and dates. - Prepare cause lists and hearing diaries; alert fee earners to changes. - Serve documents; obtain and record affidavits/acknowledgements of service. - Track limitation and statutory deadlines with tickler systems. - Maintain neat physical and digital files; name documents to convention. - Liaise with court staff and process servers professionally. - Run photocopy/scan jobs; certify copies as directed. - Prepare simple expense sheets for court runs. - Draft brief filing reports at day's end. Education & Experience: - Diploma in Law/Paralegal Studies; 0–1 year (internship counts). - Knowledge of court etiquette is an advantage. Skills: - Detail, time management, polite courtroom etiquette, document control. KPIs: - Zero missed dates, file completeness, service proof accuracy, and turnaround time. Compensation (Kenya): - Base: KES 52,000–70,000. - Court-run stipend: KES 300–500 per heavy filing day. - Urgent filing premium: +10% on approved last-minute filings (rare). Client-provided estimates. Final offers vary by speed/accuracy during a live pagination test, familiarity with Milimani registry, and ability to cover early-morning queues. Probation (3 months) typically starts mid-band, with revision after consistent on-time filings and zero rejections. Benefits: - Medical, transport allowance for court runs, training. Growth Path: - Clerk → Paralegal → Legal Assistant → Litigation Executive.