Compliance & Records Assistant (Corporate)

Legal & Compliance

K sh 58,000 – 78,000 gross / month

Openings: 1 Location: Nairobi – Highridge (Eldama Ravine Rd) Overview: In a group where precision protects directors and the business alike, you’ll be the custodian of critical records. From statutory registers to board packs, your work ensures filings are timely, complete, and audit-ready. Month-end intensity is managed with checklists and templates, so structure is your friend and every signature is accounted for. You’ll coordinate annual returns, licenses, and KRA updates, tracking deadlines so the company always stays compliant. Handling board and committee materials requires care: accurate pack assembly, version control, and signed resolutions all land on your watch. Your diligence keeps leadership confident and informed. Confidentiality is baked into the role. Access permissions, document retention schedules, and notarizations all demand discretion and methodical work habits. Even small oversights can ripple through compliance, so attention to detail is key. The role blends calendar-driven routine with occasional bursts of high stakes, like heavy filing months. You’ll learn the cadence of statutory cycles, refine formatting standards, and build a reputation for reliability that senior management notices immediately. If you enjoy order, structure, and knowing that every index, pack, and resolution you touch keeps the business safe, this role offers a highly visible, impactful foundation. Early-career exposure here translates into mastery of compliance workflows and fast-tracked responsibility. Key Responsibilities: - Maintain statutory registers (members, directors, BO, charges). - Track annual returns; coordinate with agents; file within deadlines. - Prepare board/committee packs; ensure signed minutes/resolutions are archived. - Update KRA PIN and licensing files; calendar renewals. - Collate and notarize documents as instructed; arrange certifications. - Enforce document retention schedules and access permissions. - Maintain cap table snapshots and changes log. - Support simple policy acknowledgements tracking (CoC, AML, DPAs). Education & Experience: - Diploma in Business/Law/Records; 0–2 years. Skills: - Discretion, formatting, index discipline, stakeholder follow-ups. KPIs: - On-time filings, zero missing pages, audit readiness, and pack release accuracy. Compensation (Kenya): - Base: KES 58,000–78,000. - Filing peak stipend: KES 1,000–2,000 during heavy returns months. - Confidentiality allowance: KES 800/month (conditional on signed NDA & training). Client estimates; offers move up for prior CoSec exposure, proven pack collation speed, and error-free trial on minute formatting. Lower end for fresh grads who require more supervision. Benefits: - Medical, training, tea. Growth Path: - Records Assistant → CoSec Assistant → Compliance Officer → Company Secretary (on further study).